Coordinator, Office of the CEO

(Multiple states)
Full Time
Entry Level

Coordinator, Office of the CEO 

Organization Overview

GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity. 

We facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change. Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site. 

To date, we have brought 55 evidence-based portfolio organizations across 14 sites, invested $39M, and attracted an additional $320M from other funding sources, reaching nearly 750,000 individuals and families this past year alone.

To learn more about the GreenLight Fund, please visit www.greenlightfund.org. 

Position Overview

The Office of the CEO Coordinator will provide essential administrative, operational, and logistical support to ensure the efficient functioning of the Office of the CEO. This role is responsible for managing scheduling, coordinating logistics, and executing administrative processes to support the CEO and Chief of Staff. This position is ideal for a highly organized, detail-oriented individual with strong communication skills and a proactive approach to problem-solving. The Office of the CEO Coordinator will report to the Chief of Staff. 

Key Areas of Responsibility

Scheduling & Administrative Logistics

  • Own CEO calendar management, including scheduling internal and external meetings, ensuring alignment with priorities, and proactively resolving conflicts.
  • Manage travel, signature support, and expense processing for the CEO.
  • Support logistics for processes and initiatives led by the Office of the CEO.
  • Maintain the national calendar, ensuring key organizational events and meetings are documented and up to date.
  • Maintain and update the staff directory.
  • Manage the [email protected] email account, triaging inquiries and directing them appropriately.
  • Monitor and process voicemails from the GreenLight main line.

Operational & Board Support

  • Provide logistical support for the onboarding and offboarding of Board members.
  • Support the Strategic Support Manager in coordinating logistics for Board meetings & Board Committee meetings.
  • Assist in the preparation and distribution of Board packets.
  • Support with logistics for the annual in-person Board meeting.
  • Support the annual collection of Conflict of Interest forms and updates to the Board of Directors Manual.

Meeting & Event Coordination

  • Provide administrative support for Office of the CEO meetings, including scheduling, agenda preparation, and note-taking as needed.
  • Support logistics for Management Team, Leadership Team and staff meetings.
  • Support logistics for the annual staff offsite and Management and Leadership Team offsites including scheduling, venue coordination, and material preparation.
  • Assist in the development of templates and presentation materials for Board and executive-level meetings.

Requirements

  • 1-3 years of professional experience in an administrative, operational, or support role.
  • Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Exceptional attention to detail and problem-solving skills.
  • Strong written and verbal communication skills.
  • Experience managing scheduling and logistics in a professional setting.
  • Proficiency in Microsoft Office and Google Suite; experience with scheduling and project management tools is a plus.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.

Location

Preference for candidates based in the San Francisco Bay Area or Denver; however, candidates in other GreenLight registered states will also be considered. These include California, Colorado, Florida, Georgia, Illinois, Kansas, Maryland, Michigan, Minnesota, North Carolina, New Jersey, Ohio, Pennsylvania, Tennessee, and Texas. Applicants not in a GreenLight registered state will not be considered. 

Compensation and Benefits

The salary for this position is $57,000.

GreenLight Fund offers a generous benefits package that includes: 

  • Health Insurance through Blue Cross Blue Shield (80% covered)
  • Dental and Vision Insurance through Blue Cross Blue Shield (80% covered)
  • Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% covered)
  • Safe Harbor (Match 100% of the first 3% of salary and 50% of the next 2%)
  • Short and Long-Term Disability through The Hartford (100% covered)
  • Basic Life insurance and AD&D through The Hartford (100% covered)
  • Voluntary Life Insurance, Critical Illness, and Accident Insurance through The Hartford
  • 10 company-wide holiday closings and 3 floating holidays
  • The week between Christmas Day and New Year's Day off
  • Up to 12 sick days (prorated for new hires)
  • Up to 2 personal days (prorated for new hires)
  • COVID-19 Benefits
  • Vacation Days: Up to 15 days per years, 20 days after 4 years of service, and 25 days after your 6 years of service 
  • 12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
  • Up to $175 monthly cell phone and WiFi stipend
  • Up to $1,500 per year for professional development
  • Access to Holisticly (40 Holisticly Credits per Month)

GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status. If you need assistance or accommodation due to a disability, contact us at peopleops@greenlightfund.org.

GreenLight Fund participates in E-Verify to verify employment eligibility for all new employees.

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